Answers from ELIC
Creating a Student Distribution List
SUBMITTED BY COMPUTER SERVICES
Welcome to “Answers from ELIC”, a monthly missive whose mission is to demystify the myriad problems plaguing PC users.
Q: Is there an easy way to address e-mail to my students?
A: For contacting “plugged-in” pupils what you want is a distribution list!
A Distribution List is a named collection of e-mail addresses saved as a single entry in Outlook’s Contacts folder. When an e-mail is addressed using the name of the distribution list, the email will be sent to all the addresses contained in the distribution list.
For example, suppose you have a distribution list named “Basket Weaving 101 Fall 2006” containing the email addresses of 40 students in that class. If you create an e-mail and address it to “Basket Weaving 101 Fall 2006”, it will be sent to all 40 students whose e-mail addresses are contained in that distribution list.
The easiest way to create a student distribution list is to:
1. Copy the e-mail addresses from a downloaded class roster.
2. Begin creating the distribution list in Outlook by selecting File > New > Distribution List.
3. Click the “Select Members” button and then paste (Ctrl-V) the copied e-mail addresses in the “Add to distribution list” field.
4. Click “OK” and then “Save and Close” and you’re set.
For more details and tips on how to protect your students by hiding their email addresses, visit http://www.cuesta.edu/deptinfo/elic/QRCs/Create-Student-Distribution-List.pdf.
More Info
Q: Where can I get help…?
A: Solutions to other computer problems can be achieved by:
• Calling extension 3248, Mon-Fri, 8am-5pm, to speak with a support tech or schedule one-on-one training.
• Enrolling in a training class. A class schedule is available at http://www.cuesta.edu/deptinfo/elic/trainingschedule.htm.
Q: But I need training immediately!
A: And you can have it!
ELIC (building 6900) is now home to the CBT (computer-based training) Library, where you can get answers about and gain expertise in:
• Macromedia Dreamweaver
• Microsoft Excel 2003
• Microsoft FrontPage (98, 2000, and 2002)
• Microsoft Office XP (2002) Suite
• Microsoft Office 2003: Basics
• Microsoft Outlook 2003
• Adobe Photoshop Elements
• Microsoft PowerPoint 2003
Here’s how it works:
1. Go to ELIC (building 6900), a quiet sanctuary free from stress and distraction.
2. Select a CD from the self-serve CBT Library.
3. Log on to one of the ELIC PCs, insert the CD into the CD-ROM drive and don the headphones.
4. Follow the on-screen prompts, entering or selecting a name (to track your progress) and choosing a specific topic.
5. Complete the session (usually within 10-15 minutes) by performing the tasks as instructed.
If you can’t stay, you may check out the CD (3 days maximum) for use outside of ELIC.