Bylaws For Clubs Accessing ASCC Funding

1. ASCC Approved Clubs
   1. The Senate will decide which clubs may access any ASCC funds based on the following requirements:
      1. The clubs must have a representative in the Senate.
         1. Club representatives must retain their voting status throughout the academic year.
      2. The clubs must be active on campus.
         1. The ASCC will decide, based on information provided by the club, whether or not a club is “active”.
            • New clubs will provide information on their intent to be active.
      3. The percentage of club members who have paid the ASCC fee must be representative of the total percentage of Cuesta students who have paid the ASCC fee for the given semester.
   2. If a club fails to meet these requirements, it will be ineligible for ASCC funding.
   3. All clubs that meet these requirements will have access to ASCC funding.
2. Clubs Accessing ASCC Accounts
   1. Club Fair
      1. Activities account (4010) shall set aside money each semester for a club fair, the amount to be decided on by the Clubs Commissioner, ASCC Activities Director, and approved by Senate in the Activities Calendar and Budget.
         1. The Clubs Commissioner, along with the clubs participating in a club fair, will decide how to appropriate the funds.
   2. New Clubs and Clubs Suffering Hardships
      1. ASCC-approved clubs are entitled to a maximum of $50.00 per school year from the Club Development account (4050) after approval from Senate. The request must be submitted as a money proposal.
         1. The money proposal will be considered if the club is either a newly formed club, or a previously formed club which shows a zero ($0.00) balance, or hardship in its account at the time of the request.
            • The ASCC shall determine which clubs are suffering hardship based upon information provided by the club.
   3. Club Activities
      1. Clubs may request funds from the Activities account (4010) via the money proposal process.
         1. Activities must be beneficial to the students of Cuesta College, and must be open to all students.
         2. The activity must be free or offered at a reduced rate for current students who have paid the ASCC Student ID card fee and have a valid ASCC Student ID card.
            • The Senate shall determine whether or not an activity is beneficial to the students based upon information provided by the club.
   4. Conferences
      1. Active club representatives who are members of Senate and who wish to attend a conference with their clubs may request funding from the Student Government Conference account (4007) through the money proposal process to pay for approved expenses, i.e., registration and/or lodging. (Refer to Budget Guidelines for account 4007.)
         1. Those who access this account are subject to all rules, policies, and guidelines that are set forth by the ASCC and Cuesta College.
3. Grants
   1. Annual Fundraising Grant
      1. Description
         1. If funds are available in the Club Development account (4050), all ASCC-approved clubs may apply to receive an annual grant in which the ASCC will provide $.50 for every $1.00 raised by the club.
         2. Grants are given on a first-come, first-served basis.
         3. The grants are not to exceed $250.00 per club, per semester, based on funding available.
         4. All grant requests must be received at least two weeks prior to the last Senate meeting of the spring semester.
         5. The grant procedures may be revised annually by the Club Commissioner and active club representatives.
         6. Additional grant funding exceeding the annual Club Development account maximum may be awarded from Reserves account (4080) upon approval from Senate.
      2. Procedure
         1. ASCC may approve grant requests based on, but not limited to, several factors:
            1. The cause of the fundraising is deemed worthy of supplementary funds by ASCC.
            2. The proper requests and forms are filled out completely, correctly, and in accordance with ASCC and Grant Request Procedure guidelines.
            3. The fundraising event benefits Cuesta students directly or indirectly.
            4. All actions on the part of the club requesting funds are in accordance with the “Bylaws for Clubs Accessing ASCC Funding,” Section 3 (see attached bylaws).
            5. Money has been allocated to the Club Development Account (4050) for the fiscal year
         2. All of the following forms/items must be submitted for a request to be considered: Money Proposal, Activity Request, Proposed Project, and Activities/Project Evaluation.
         3. ASCC must receive official items (receipts, deposit slips, etc.) to verify income received from the fundraiser.
         4. The following items may be requested as supplementary documentation at the discretion of ASCC: ASCC Project Checklist, Facility Use Request, Purchase Order/Expense Requisition, Speaker/Performer Contract, Physical Plant/Maintenance Request, ITS Request, and/or Publicity Tool Request.

Campus Standing Committee Appointments Bylaws

A student-at-large (as defined in Senator Bylaws/Volunteers to ASCC Bylaws) may be appointed by Senate to serve on a campus standing committee. Any student appointed (including Senators and Executive Cabinet officers) will report directly to the ASCC President. The following responsibilities must be met:

1. Student must complete an ASCC application for position, committee chair or member, and Class Schedule and Other Commitments.
2. Student must be interviewed by the ASCC President. The advisor may be part of the interview process.
3. Student must attend all scheduled campus standing committee meetings for which the student has been appointed.
4. Student must have an orientation meeting with the campus standing committee chair(s).
5. Prior to the next Senate meeting, a student-at-large must submit a written report to the ASCC President about what occurred at the meetings and what actions, if any, are needed of ASCC.
6. A student-at-large must meet with the ASCC President prior to the next campus standing committee meeting to get Senate feedback for presentation at that standing committee meeting.
7. Any student member of a campus standing committee (Senators and Executive Cabinet officers included) must notify the ASCC President and the appropriate campus standing committee of any absences.
8. If an absence occurs, the student member will be required to meet with the campus standing committee chair to find out what occurred in the meeting that was missed
9. Senators and Executive Cabinet officers will be required to give a verbal campus standing committee report in Senate.
10. If more than two meetings of the campus standing committee are missed, and/or if the student fails to meet with the ASCC President, any student (Senators and Executive Cabinet officers included) serving on a campus standing committee will be subject to removal from that committee.

Confirmation Committee

The role of the Confirmation Committee is to interview prospective Executive Cabinet candidates for the positions of Finance Director, Activities Director, Clubs Commissioner, Publicity Director, Outreach Director, and Secretary and to make final recommendation choices to Student Senate. The members of the Confirmation Committee will be made up of the newly elected President/Student Trustee, two (2) current Executive Cabinet members, three (3) appointed members from Student Senate, and the ASCC Advisor(s), who serve as non-voting, ex officio members (ASCC Constitution, Article III, Section 1, B3). The three Senators who will serve on the Confirmation Committee will be appointed by Senate by a majority vote. The Senators who serve on the Confirmation Committee will be appointed on the date the officer/general election results are ratified in Senate.

The following denotes the process:

1. Interested students who meet the eligibility requirements to be considered for any of the above Executive Cabinet positions may submit an application.
2. Position applications will be available in the Student Center.
3. The Elections Committee will advertise the positions to the student body beginning the date the elective officers' packets are made available.
4. The applications are due by noon in the Student Life & Leadership Office on the Friday before the officer/general elections.
5. The Confirmation Committee will interview the candidates and provide recommendations to Senate by the second Senate meeting in May.
6. Interviews and deliberations will be closed to the public and posted as such.
7. The Senate must approve the recommendations at the last Senate meeting in May.
8. All new officers will be sworn in at the last Senate meeting in May.
9. In the event that there is no qualified candidate for any of the positions to be recommended to Senate, the Confirmation Committee will be required to advertise again at the beginning of the fall semester.
   1. Advertising in the fall will be for the first two weeks of the semester, allowing students to enroll in the Leadership 62 course.
   2. Interviews must take place in the third week, and recommendations presented to Senate by the fourth Senate meeting.
   3. All new officers must be sworn in by the fifth week of Senate.
10. In case of a vacancy (when a person resigns from his/her position in mid-semester, or at the end of the fall semester) for any of the Executive Cabinet positions noted above, the President/Student Trustee may ask the Confirmation Committee to convene at any time to interview prospective candidates and make recommendations to Senate.
    1. The President/Student Trustee can make an announcement that the position(s) is/are available and request applications from any qualified Senate member.
    2. The President/Student Trustee can set a deadline for application due dates.
11. The interview process must include only one question each from the Confirmation Committee members.
    1. Each candidate will receive the same questions.
    2. All questions will be limited to the job description.

Election Code Bylaws

1. The Elections Committee and its Powers
   1. The Elections Committee
      1. The bylaws for elections shall be known as the Election Code bylaws, also referred to as ECBL, and shall govern all election matters of the ASCC.
      2. The purpose of the ECBL shall be vested in an Elections Committee.
      3. The Elections Committee shall serve as the governing body over all general and special elections but is answerable to the Senate and Executive Cabinet for all breeches in procedures.
      4. The Student Life & Leadership staff must remain impartial parties.
      5. The Elections Committee members shall not participate in any campaign.
   2. The Powers of the Elections Committee
      1. The power to enforce these bylaws shall be vested in an Elections Committee.
      2. The Elections Director/Chair will form an Elections Committee with the approval of Senate, consisting of members who are not candidates for any official ASCC office. The Elections Committee shall be selected each school year on or before the fifth Senate meeting of the year.
      3. The Elections Committee shall review the application of each candidate and submit a list of qualifying applicants for publication at least four (4) class days prior to the election.
      4. The Elections Committee shall verify signatures and social security numbers on each petition and application.
      5. The Elections Committee shall hold a campaigning procedure meeting [Candidates Meeting] for all candidates.
      6. The Elections Committee shall appoint or employ a sufficient number of impartial students to operate the polls for the election.
      7. The Elections Committee shall arrange for the preparation of the official ballots.
      8. The Elections Committee shall hear complaints regarding the election and shall take action(s) and notify Senate of said action(s). The Judicial Council may receive a copy of the complaint and may take further action if necessary.
2. The Process of Candidate Qualification
   1. ASCC Constitutional Requirements of Candidates
      1. Candidates in the General Election shall qualify for candidacy by establishing the requirements as stated in Article III, Section I, Section 2, Section 3, Section 10, and Section 11, as stated in the ASCC Constitution.
      2. All Executive Cabinet candidates must meet the qualifications, duties, and responsibilities as outlined in the ASCC Constitution and bylaws.
      3. Candidates for ASCC President/Student Trustee and ASCC Vice President shall be registered voters of San Luis Obispo County per Board Policy R1034, and per ASCC Executive Cabinet Job Description Bylaws. Proof of registered voter status must be presented when candidates submit their petition packets.
   2. Petition Packets
      1. Each candidate for an elective office shall file a petition with the Student Life & Leadership Office. Only students with a petition on file are eligible to be placed on the ballot after an eligibility check has been made and approved.
      2. The candidate petition packets and applications will be available by the first Monday in March.
      3. The petition shall include the signatures of at least 75 currently enrolled Cuesta College students.
      4. Candidates may change their candidacy to that of another office no later than the last day to file petitions, and only if they obtain at least 75 signatures, on a new petition, for that office to which their candidacy is being changed.
      5. The petition must be filed by noon of the school day preceding the Candidates Meeting.
   3. Review of Petition Packets
      1. No official campaigning may be done until the nomination has been reviewed and accepted by the Elections Committee, and the candidate has attended the Candidates Meeting.
3. Campaigning and the General Election
   1. Candidates Meeting
      1. Candidates Meeting [Campaign Procedure Meeting] will be held by the third Monday in March. Reservations for signboards shall occur at this time.
   2. Campaigning
      1. A campaign shall be defined as “All the things and necessary legal and factual acts done by a candidate and his/her adherents to obtain a majority or plurality of the votes to be cast,” Black's Law Dictionary Sixth Edition, 1990.
      2. Campaigning is defined as any posters or paraphernalia posted on the Cuesta College campus.
      3. Students may make classroom presentations only when the focus is about getting involved and voting, not about their specific candidacy.
      4. Online campaigning is permitted provided the candidate has submitted a written document declaring his/her intent to do so. The document is to include the following: the web address to be used; a description of the online content; and the dates that this information will be available online. This written document is to be given to the Student Life & Leadership office when the candidate submits her/his application materials. No online campaigning is allowed before the conclusion of the Candidates Meeting.
      5. All posters and/or paraphernalia must be approved by the Student Life & Leadership Office and must have the appropriate stamp visibly displayed on posters, flyers, and signboards.
      6. No campaigning will be allowed within approximately 100 feet of the polls. No campaigning signs are to be posted within approximately 100 feet of the polls. It is at the discretion of the Elections Director/Chair to determine the “no campaign zone” marked boundaries.
      7. The act of campaigning may begin after the Candidates Meeting.
      8. Presidential and Vice Presidential candidates may campaign as a ticket. However, their names will be listed separately on the ballot.
   3. The Candidates Forum
      1. Nominees for the elected Associated Students offices shall be allowed to make a campaign speech at a Candidates Forum.
      2. The Elections Committee shall set a time and date for the Candidates Forums.
      3. The Candidates Forum will be held within the week prior to the General Election.
      4. During the Candidates Forum, each candidate will be allowed a maximum of seven minutes to speak.
      5. Candidates may have one other student speak before and/or in place of the candidate.
      6. The Elections Director/Chair or designee shall preside at the Candidates Forum.
   4. The General Election
      1. These procedures shall govern the operation of all ASCC elections.
      2. A general election is that in which candidates for Associated Student offices are elected.
      3. Should any of these dates fall on a holiday [Candidates Meeting, Candidates Forum, or date of Elections], alternate dates shall be selected by the Elections Committee.
      4. The General Election shall be held during the third complete week in April. The days and hours of elections shall be set by the Elections Committee such that ALL Cuesta students will be afforded an equal opportunity to cast their vote. These hours must be posted at least two weeks prior to the election.
      5. Candidates shall be held responsible for the actions of their campaign staff/volunteers.
      6. Each candidate must submit the names of his/her campaign staff/volunteers to the Elections Committee. The campaign staff/volunteer list shall be submitted on behalf of their candidate prior to campaigning.
      7. Each candidate is expected to submit a campaign staff/volunteer list to the Elections Committee.
      8. Stickers may not be applied to school property, nor may anyone deface public/school property.
      9. Undocumented off-campus campaigning is strictly forbidden.
      10. Campus grounds are defined as all grounds within the fenced boundaries of Cuesta College.
      11. No campaigning will be allowed within approximately 100 feet of the polls. No campaigning signs are to be posted within approximately 100 feet of the polls. It is at the discretion of the Elections Director/Chair to determine the “no campaign zone” marked boundaries.
      12. There will be no campaigning the days of the election within 100 feet of the polls.
      13. The use of public address systems (bullhorns, microphones, etc.) is not allowed except those provided at the Candidates Forum and those used in an ASCC-approved event.
      14. The Elections Committee will provide campaign materials on an equal basis.
      15. All candidates will have the opportunity to use ASCC or district-owned materials/resources for the purpose of campaigning at a cost established by the ASCC.
      16. All campaign material must be taken down and cleaned up by campaign committees within 24 hours of the closing of the polls. The only exception is in the case of a tie or run-off, and only then those involved are allowed to leave materials posted until 24 hours after poll closure for the tie/run-off race. It is the responsibility of the Elections Committee to make sure all campaign materials have been removed.
      17. No more than $150, including contributions, gifts, and services rendered, may be spent for one campaign per candidate. The value used for the above shall be that of present retail value, with volunteer labor excepted; the price ceiling will be adjusted annually to reflect the change in the consumer price index. The Elections Committee must approve the campaign-spending amount prior to packet availability.
      18. All candidates, or their campaign managers, must file in writing to the Elections Committee, within two weeks after the election, a detailed report of their campaign expenses.
      19. Said funds shall be subject to audit, and receipts for all expenditures shall be provided by the candidates no later than 3 weeks after said election.
   5. Voting Procedures
      1. These procedures shall govern voting in all elections.
      2. The Elections Committee shall designate the legal ballot.
      3. No write-ins or proxy voting will be allowed.
      4. Defaced or improperly marked ballots shall be considered voided or disqualified.
      5. Any duly enrolled Cuesta College student shall be eligible to cast one ballot for each office, Constitutional Amendment, or Referendum issue at each election.
      6. All elections shall be by secret ballot.
      7. Candidates' names shall be listed on the ballot in the order in which the petitions are returned for each individual office (first received, first on the ballot) in the following manner: last name, first name, middle initial, and nickname (space permitting on ballot).
         1. Presidential candidates shall be listed first; Vice Presidential candidates shall be listed second.
      8. Candidates running for reelection shall have “incumbent” placed with their names.
      9. At the end of each Election Day, the Elections Director/Chair (or designee) and the ASCC Advisor (or designee) shall count the total number of ballots cast and subsequently deposit the ballots in a safe.
      10. Ballots will be locked up daily and counted as soon as possible after the closing of the polls. The ballots shall be placed in the safe. After two weeks, the ballots will be destroyed.
      11. On the final day of elections, the Elections Director/Chair (or designee), with a Cuesta College Public Safety Officer, will collect both the remaining ballots from that day and the ballots residing in the safe. At this point, the ballots will be examined for invalid or void ballots and a summation of the total number of ballots will be performed by the Elections Committee, along with the ASCC Advisor, as well as available Student Life & Leadership Office staff.
      12. After the void or disqualified ballots have been removed and a total count assigned, the Elections Director/Chair (or designee) and the ASCC Advisor will proceed, in the presence of a Cuesta College Public Safety Officer, to feed the ballots into the designated Scantron machine.
      13. The entire vote tabulation process is open to the public at large with the understanding that no ballots may be touched by anyone but the above mentions individuals.
      14. The Elections Committee shall count the ballots at a time and a place designated by the committee and set prior to the elections.
      15. The winner of the General Election must receive the greatest number of legal votes cast. Furthermore, the winning number of votes must constitute at least twenty-five percent (25%) of the total number of legal votes cast for any particular office.
      16. If only one candidate is running for the General Election, the position shall be considered vacant if the candidate does not receive at least twenty-five percent (25%) of the total number of legal votes cast.
      17. In the case of a tie and in the case that the candidate receiving the most votes does not obtain at least twenty-five percent (25%) of the total number of legal votes cast, then a run-off election shall be held between the two top contending candidates.
      18. In the case of a declared tie in the General election, a run-off election shall be held. [See Article IV.]
   6. Ratification of Election Results
      1. The Elections Committee shall send to the Vice President of Student Services and the President of the College within twenty-four hours after the election the names of the elected candidates and their respective offices, along with only a blank ballot with the votes cast for each candidate.
      2. The Elections Committee shall file the final results with the total number of ballots cast for two weeks after the election.
      3. The Elections Committee shall publish the preliminary results of the election.
      4. The Elections Committee shall present the results of the elections at the Senate meeting for final acceptance at the next meeting.
      5. The final Scantron Answer Sheet shall be the official tally sheet. From the official tally sheet, election results (including name, position for which the candidate is running, and number of votes received by each candidate) shall be posted. If a problem arises with the use or availability of the Scantron machine, the ballots will be counted by hand.
      6. Election results will be posted at the Student Life & Leadership Office and shall include the amount of votes cast for each ballot candidate or issue.
      7. All candidates have the right to demand a recount of ballots within 48 hours of initially counting of the ballots.
      8. In the event that the results of an election are challenged, the Judicial Council will act as the final arbitrator. In the event that there is no standing Judicial Council, Senate shall act as the final arbitrator.
      9. Newly elected officers will be required to attend Senate meetings and become familiar with their office until sworn in.
      10. Newly elected officers will take office the last Senate meeting of the spring semester.
4. Run-off and Special Elections
   1. Run-Off Elections
      1. Candidates in a run-off may spend an additional 1/3 (one-third) of the amount approved for the election.
      2. The run-off election shall be held the week following the General Election. Publicity for the General Election must also indicate times and dates of a potential run-off election.
      3. In case of a declared tie in the run-off election, then the Senate by a two-thirds (2/3) vote shall determine the winner. The candidates will be selected in the following manner:
         1. By secret ballot, the Senate shall vote; the candidate receiving a two-thirds (2/3) majority shall be declared elected.
         2. The Senate shall then recommend to the ASCC President/Student Trustee that the other candidates be appointed to the first vacancies that occur.
   2. Special Elections
      1. Special elections shall comply with all election regulations and meet all requirements for a general election.
      2. A special election is that in which the Student Senate announces an election for purposes other than an elected office.
      3. The Senate shall call special elections when authorized by a two-thirds (2/3) majority vote of the Senate.
      4. Special elections shall be held when needed after authorized for an election. The election must be announced at least 72 hours in advance.
      5. In the event of a special election, the winning number of votes must constitute at least fifty percent plus one (50% plus 1) of the total number of legal votes for each issue/amendment/constitutional amendment.
5. Campaign Misconduct, Disqualification, and Grievance Procedures
   1. Campaign Misconduct, Disqualification, and Grievance Procedures
      1. It shall be the duty of the Elections Director/Chair to regulate the campaigning and to disqualify any candidate found by the Elections Committee to be in violation of any rules or regulations of the Associated Students.
      2. Campaign misconduct by any candidate/campaign staff/volunteer(s) is grounds for disqualification based on the evidence presented to the Elections Committee. The Elections Committee will determine whether evidence presented is grounds for disqualification of the candidate.
      3. Based on the evidence presented, slander and vandalizing campaign material are grounds for disqualification.
      4. If a candidate is found to have spent more than the approved amount, or has filed a false statement of expenses, this shall be sufficient grounds for either disqualification or, if the candidate is removed from office under this section, the provisions of Article V, Section 3 shall apply.
      5. In order to disqualify a candidate, at least two witnesses must view the same incident(s), and:
         1. Submit, in writing, a statement describing the details of the incident(s). The statement must cite the name(s) of the individual(s) involved as well as the time and place in which the infraction(s) occurred.
         2. The individual(s) implicated in the infraction have the right to respond, in writing, to the allegations.
         3. The Elections Committee must hold a formal hearing chaired by the Elections Director/Chair in which at least two witnesses testify to the alleged infractions. If fewer than two witnesses testify, then the case will be dismissed accordingly.
         4. The defendants have the right to respond to the allegations; they may also call witnesses to substantiate their case.
            1. No one from the audience, who is not testifying, will be allowed to speak.
         5. The Elections Committee must decide unanimously that the evidence is sufficient to disqualify the candidate of question. If the decision is not unanimous, the case will be dismissed.
         6. The Elections Committee must decide unanimously that the evidence is sufficient to disqualify the candidate of question. If the decision is not unanimous, the case will be dismissed.
      6. Any candidate disqualified may appeal the decision of the Elections Committee to the Judicial Council within three (3) working days after the decision of the Elections Director. A three-fifths (3/5) vote of the Judicial Council members voting shall reinstate the candidate. In the event there is no standing Judicial Council, Senate shall hear and take appropriate action, by a two-thirds (2/3)-majority vote.
      7. If a candidate is disqualified and then reinstated, after the election the ASCC President/Student Trustee shall declare the election for the office void and a special election shall be held within 10 days after reinstatement or within the first three weeks of the fall semester.
      8. The Elections Director/Chair shall inform the ASCC President and the Judicial Council, in writing, of any protest of violations by any student to the Elections Committee within twenty-four (24) hours after the protest has been made.

Executive Cabinet Job Description Bylaws

President/Student Trustee

1. Enforces and upholds the ASCC Constitution.
2. Presides over all Executive Cabinet meetings as Chair, and is a voting member of Executive Cabinet.
3. Prepares the Executive Cabinet agenda with ASCC Advisor.
4. Works with the Vice President and Advisor in preparation of Senate agenda.
5. Responsible for the Senate agenda and runs the Senate meeting when the Vice President is absent.
6. Approves Executive Cabinet minutes prior to presentation at Executive Cabinet meetings.
7. Organizes an Executive Cabinet Retreat in the summer prior to the beginning of the fall semester.
8. Calls special meetings with the approval of Executive Cabinet.
9. Serves as ex officio member of ASCC committees.
10. Attends Student Senate meetings and functions.
11. Keeps accurate records.
12. Provides direction to President/Student Trustee-Elect and all members-elect of the Executive Cabinet.
13. Appoints and makes recommendations for committee chair positions.
14. Member of ASCC Finance Committee and Budget Development Committee.
15. Represents the ASCC for internal affairs.
16. Appoints persons to Cuesta College Standing Committees.
17. Serves as a member of the College Foundation and should plan school schedule accordingly.
18. Meets with the ASCC Advisor and the Vice President on a regular basis.
19. Meets on a regular basis either individually or in a group with Executive Cabinet members.
20. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
21. Serves as the Cuesta College Student Trustee for the San Luis Obispo County Community College Board of Trustees and should plan school schedule accordingly.
22. Must be a registered voter in San Luis Obispo County.
23. Shall be a resident of the Cuesta College District.
24. Attends all Board of Trustees meetings of the San Luis Obispo County Community College District and provides for Student Senate attendance at these meetings when necessary.
25. Shall have veto and appointment powers.
26. Attends Student Senate meetings and functions.
27. Is a non-voting member of Senate. When acting as Senate Chair, the President/Student Trustee may have a vote only in the event of a tie, by ballot, or to change the outcome of the vote.
28. Has demonstrated knowledge of leadership principles and meeting management techniques.
29. Must maintain Cuesta's standards for holding office.
30. May draft and make endorsements of additional Executive Cabinet, North County Student Board, and Senate positions.
31. Must be enrolled in Leader 62 on the San Luis Obispo campus.

Vice President

1. Presides over all Senate meetings as Chair, and is a voting member of Executive Cabinet.
2. Is a non-voting member of Senate except in the event of a tie, by ballot, or to change the outcome of the vote.
3. Takes over the duties of the ASCC President/Student Trustee in the event of his/her absence, or if a vacancy should occur.
4. Assumes the role of Vice Chair position on Student Community Liaison Committee (SCLC) or may appoint a designee.
   1. Shall assume the responsibility for Chair in his/her absence
   2. Shall maintain communication and perform support functions with Chair
   3. Shall work with committee chairs to accomplish objectives
   4. Shall keep oversight over all financial activities and funding for programs
   5. Shall coordinate media and publicity
   6. Shall plan transition and kick-off meetings
5. Shall appoint 2 additional members of Senate (it is recommended that one member be the ASCC President/Student Trustee) to SCLC.
6. Serves as Alternate Student Trustee for the San Luis Obispo County Community College Board of Trustees. Should attend all Board of Trustees meetings.
7. Works with President/Student Trustee and Advisor in preparation of Senate agenda.
8. Has demonstrated knowledge of leadership principles and management techniques.
9. Meets with ASCC President/Student Trustee and ASCC Advisor on a regular basis.
10. Must be a registered voter in San Luis Obispo County.
11. Shall be a resident of the Cuesta Community College District.
12. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
13. Serves as an ex officio member of ASCC committees.
14. Reports to the ASCC President/Student Trustee.
15. Oversees operations of student government as they pertain to Senate, i.e., finance, activities, clubs, and publicity.
16. Must be enrolled in Leader 62 on the San Luis Obispo Campus.
17. Must maintain Cuesta's standards for holding office.
18. Attends Student Senate meetings and functions.
19. Undertakes other duties as requested by the ASCC President/Student Trustee and/or ASCC Advisor.

Publicity Director

1. Responsible for coordinating and designing publicity for all ASCC-sponsored events at Cuesta College.
2. Responsible for working with the activities director and/or the event coordinator to carry out the design and implementation of publicity for each event.
3. Chairs and supervises the publicity committee.
4. Works with the publicity assistants (when available) and coordinators of the ASCC events on prioritizing and implementing requests for the posting of publicity.
5. Initiates purchase requisitions for publicity supplies.
6. Publishes the student government newsletter, “The Quest” on a monthly basis.
7. Works on promotional material with the outreach coordinator and/or the ASCC advisors.
8. Prepares public service announcements (PSAs) for all ASCC activities and submits them to the Cuesta College director of public information.
9. Meets periodically with staff at the campus newspaper (The Cuestonian), and submits Student Senate news, club news, and other campus news to The Cuestonian.
10. Voting member of Executive Cabinet and Student Senate.
11. Works closely with the Student Life and Leadership staff on coordinating requests for use of the marquees and rolling signboards.
12. Responsible for managing publicity budget.
13. Must attend ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
14. Attends Student Senate meetings, Executive Cabinet meetings, and ASCC functions.
15. Demonstrates knowledge of working with people. Some computer and/or graphics knowledge desirable.
16. Must maintain Cuesta's standards for holding office.
17. Undertakes other duties as requested by the ASCC President/Student Trustee and/or ASCC advisor(s).
18. Must be enrolled in Leader 62 on the San Luis Obispo campus.
19. Works in conjunction with the Outreach Coordinator.
20. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
21. Reports directly to the ASCC President/Student Trustee.

Outreach Director

1. Will be the appointed student at large to represent Cuesta College at the Student Community Liaison Committee (SCLC).
   1. Shall assume the responsibility for vice chair in his/her absence and take on all responsibilities therein.
2. Serves as a liaison between the Public Information office and ASCC.
3. Meets with the Cuesta College director of Public Information on an ongoing basis for publicizing events via off-campus media.
4. Provides public information to the campus and community as it relates to ASCC.
5. Works with the Student Life & Leadership staff to coordinate on-campus tours for prospective students and visitors.
6. Coordinates displays, handouts, and giveaways to be available at outreach activities.
7. Serves as a liaison between the Counseling Department and ASCC for scheduling high school outreach activities.
8. Chairs and supervises the Outreach Board and its goals.
9. Coordinates ASCC promotional materials with the assistance of the Publicity Director and/or the ASCC advisor(s).
10. Involves ASCC in attendance at community events that promote Cuesta College, ASCC, and the Student Life & Leadership program.
11. Is a voting member of the Executive Cabinet and Senate.
12. Must attend ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
13. Attends Student Senate meetings, Executive Cabinet meetings, and ASCC functions.
14. Demonstrates knowledge of working with people. Some computer and/or graphics knowledge desirable.
15. Must maintain Cuesta's standards for holding office.
16. Undertakes other duties as requested by the ASCC President/Student Trustee and/or ASCC advisor(s).
17. Must be enrolled in Leader 62 on the San Luis Obispo campus.
18. Works in conjunction with the Outreach Coordinator.
19. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
20. Reports directly to the ASCC President/Student Trustee.

Clubs Commissioner

1. Monitors, on a monthly basis, status of voting clubs, verification of membership, and Advisor reports.
2. Introduces new or renewing clubs to Senate.
3. Provides orientation (working with ASCC Advisor) to all club representatives to Senate informing clubs on how the ASCC works, their privileges in Senate, and other relevant issues.
4. Monitors attendance of club representatives at Senate and notifies the Senate when a club representative misses three (3) consecutive or five (5) cumulative meetings within the same semester.
5. Organizes and chairs monthly meetings with club representatives.
6. Oversees Club Development fund with the ASCC Finance Director, and works with club representatives on dissemination of funds (refer to Club Development Bylaws).
7. Organizes club fairs to raise money or promote membership in clubs.
8. Updates the ASCC club list each semester as necessary, as well as ensures that club packets are available and complete.
9. Serves as a liaison between clubs (especially non-voting clubs) and the ASCC through weekly reports of club happenings.
10. Promotes club success and development through various creative means.
11. Is a voting member of Senate and Executive Cabinet.
12. Has demonstrated knowledge of working with groups and planning events.
13. Must maintain Cuesta's standards for holding office.
14. Must attend ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC budget.
15. Undertakes other responsibilities as requested by the ASCC President/Student Trustee and/or ASCC Advisor.
16. Must be enrolled in Leader 62 on the San Luis Obispo campus.
17. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
18. Reports directly to the ASCC President/Student Trustee.

Finance Director

1. Coordinates the preparation of the Budget Expenditure List.
2. Prepares the ASCC annual budget and organizes the meetings with the Budget Development Committee.
3. Presents to the Student Senate the weekly Budget Expenditure List.
4. Approves ASCC purchase requisitions as appropriate.
5. Advises the ASCC President/Student Trustee concerning finances.
6. Works with Leadership Secretary and Comptroller on maintaining accurate files on check registers, financial statements, and copies of purchase requisitions of the Student Senate.
7. Presents financial reports on activities as appropriate (other than monthly report).
8. Supervises the purchase of ASCC equipment and supplies.
9. Attends ASCC functions as requested to monitor money matters.
10. Supervises ASCC fund raising activities.
11. Supervises sale of ASCC special event tickets and/or items and prepares related financial reports.
12. Undertakes other Student Senate responsibilities as requested by the ASCC President/ Student Trustee and/or ASCC Advisor(s).
13. Is appointed and voting member of Executive Cabinet and Senate.
14. Chairs the ASCC Finance and Budget Development Committee.
15. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
16. Oversees ASCC Club Development funds with Clubs Commissioner.
17. Works with the Historian (if available) to create a budget for that position. The budget must be presented to Senate each May prior to the following fiscal year.
18. Is a member of Cuesta College Planning and Budget standing committee, or consult with ASCC President/Student Trustee to appoint an alternate.
19. Has demonstrated knowledge in mathematical computations and accounting principles and procedures.
20. Attends Student Senate meetings and functions.
21. Must maintain Cuesta's standards for holding office.
22. Must be enrolled in Leader 62 on the San Luis Obispo campus.
23. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
24. Reports directly to the ASCC President/Student Trustee.

Activities Director

1. Oversees all social and educational activities sponsored by the ASCC on campus with Programming Committee, specifically:
   1. plans with clubs or organizations when requested;
   2. supervises ongoing programs;
   3. makes sure that the responsibility for the specific event is completed;
   4. plans with ASCC Social Club supervisor and attendant staff the coordination of activities with the Social Club and ASCC; and
   5. reports on activity to Student Senate and ASCC Advisor.
2. Responsible for presenting ASCC activities calendar budget along with Social Club activities calendar budget each semester.
3. Chairs and supervises the Programming Committee.
4. Supervises all purchase requisitions and facilities requests for speakers and performers sponsored by Student Senate at least two weeks in advance of the event.
5. Maintains a running inventory and price list of materials being purchased for a coming event and works closely with the Finance Director and ASCC Advisor(s) on use of funds.
6. Introduces guest artists at ASCC events as requested.
7. Works with Programming Committee to make necessary facility arrangements for events and other ASCC programs at least two weeks in advance.
8. Has demonstrated knowledge of working with groups and planning events.
9. Responsible for Activities Account budget.
10. Works closely with the Programming Committee and ASCC Advisor regarding contracts for bands, guest speakers, and rental of equipment.
11. Presents to Senate all activity planning subcommittees and members.
12. Attends, or provides ASCC representatives, at all ASCC-sponsored events on campus.
13. Insures that all contracts with guest artists are signed by an ASCC representative and the ASCC Advisor.
14. Prepares activities calendar each semester with the ASCC President/Student Trustee and the ASCC Advisor, as well as sketches out a plan at the Executive Cabinet Retreat.
15. Works closely with and supervises the Stage Manager on all technical needs, or appoints a designee.
16. Organizes and assigns duties and responsibilities pertinent to the activity that Senate has approved.
17. Appointed and voting member of the Executive Cabinet and Senate.
18. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
19. Attends Student Senate meetings and functions.
20. Must maintain Cuesta's standards for holding office.
21. Undertakes other responsibilities as requested by the ASCC President/Student Trustee and/or ASCC Advisor.
22. Must be enrolled in Leader 62 on the San Luis Obispo campus.
23. Meets regularly with the ASCC Vice President to discuss issues as they pertain to Senate and Senate members.
24. Reports directly to the ASCC President/Student Trustee

Secretary

1. Takes minutes of weekly Student Senate and Executive Cabinet meetings.
2. Types minutes of meetings and agendas in accordance with the Brown Act and provide copies before the next week's meeting.
3. Prepares all Senate handouts as directed by the President/Student Trustee (Executive Cabinet) and Vice President (Senate) and/or ASCC Advisor(s).
4. Undertakes other Student Senate responsibilities as requested by the ASCC President/Student Trustee, Vice President, and/or ASCC Advisor(s).
5. Is an appointed and voting member of Executive Cabinet.
6. Is a voting member of Student Senate.
7. Has demonstrated knowledge in clerical, word processing, and note-taking procedures.
8. Must attend all ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC budget.
9. Must be enrolled in Leader 62 on the San Luis Obispo campus.
10. Attends all Student Senate meetings and functions.
11. Must maintain Cuesta's standards for holding an ASCC office.
12. Reports to the President/Student Trustee and Vice President.

Financial Code Bylaws

Section 1. Budget Requests

1. The ASCC Finance Director* shall implement a program review and budget development calendar and distribute budget request forms during the spring semester to all departments or organized groups seeking ASCC funds allocation for the following academic year.
   1. Program review and budget development shall be designed with the purpose to develop an understanding of programs and fiscal accountability of the ASCC budget. It shall also establish a communication and public relations link with program and department advisors.
2. Budget request forms shall be submitted by the departments and/or organized groups to the ASCC financial liaison no later than the second week of March to receive consideration of funds for the following academic year.
3. All budget requests must contain an itemized accounting of all proposed expenditures and a description of all proposed activities.
4. Organizations or individuals not submitting a budget request may be allocated funds at the discretion of the ASCC Senate.

Section 2. Budget Committee

1. A budget committee shall consist of the ASCC Executive Cabinet. The ASCC Advisor(s), Coordinator of Student Life & Leadership, and the director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison shall serve as ex officio members. Additional members may be appointed, at the discretion of the budget committee, to serve as non-voting members. The ASCC Finance Director shall chair the budget committee.
2. The budget committee shall consider all submitted requests for funds and prepare a tentative budget for the succeeding year.
3. The final budget shall be approved by the ASCC Senate before spring semester finals.
4. The final budget is contingent on the availability of funds and must provide adequate income to meet approved expenditures.
5. The approved budget shall be submitted to the Board of Trustees during the fall semester for final approval.

Section 3. Expenditure of Funds

1. Budget funds shall be used only for that specific purpose which the allocation was approved, and accounts shall not be overdrawn without reallocations of funds and prior approval by the ASCC Senate.
   1. A finance committee may be appointed to resolve conflicts, gather information, and make recommendations on the financial issues presented to the ASCC Senate.
2. Any allocations made for a specific purpose that are not expended may be reallocated by the ASCC Senate or the allocation may revert to the reserve funds at the end of the fiscal year (June 30).
3. Bills incurred during the year and arriving during the summer or period of school closure may be paid when due only if they were previously approved by the student group with attached minutes and receipts, and must include the appropriate student and advisor signatures. The director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison, with approval of the Coordinator of Student Life & Leadership or vice president of Student Services, shall pay the bills only after this stipulation has been met. The expenditures shall be reported by the director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison to the ASCC Senate at their next meeting unless funds were already approved by ASCC Senate.
4. The ASCC Executive Cabinet, with the advisor(s), may act upon financial matters during periods of school closure to facilitate business and planning on a continual basis.
5. Any expenditure request (money proposal) over $250 not previously approved within the budget allocations shall be referred to the finance board for the purpose of gathering information and making recommendations for ASCC Senate considerations.
6. The finance committee may at any time review all budget accounts if revenues do not meet total projected income for the fiscal year. The finance committee shall recommend adjustments to the ASCC Senate to provide a balanced budget within collected revenues. Transfer of funds for budget accounts shall be done only on actual expenditure of funds and not on anticipation of expenses or programs.

Section 4. Financial Reports

1. Copies of the adopted budget shall be distributed to all interested parties.
2. The director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison shall prepare a quarterly balance sheet, monthly budget vs. actual statement, and special activity reports so that the ASCC Senate and Finance Director may be informed of the Associated Student' financial status.
3. In compiling the monthly budget report, the director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison shall ascertain if all stipulations of the financial code are being met, and shall report any discrepancies to the ASCC Senate, the ASCC Advisor(s), and the Coordinator of Student Life & Leadership.

Section 5. Auditing Cash Controls

1. All funds shall be deposited in the Director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison ’s office on a timely basis.
2. The ASCC Finance Director*, the vice president of Student Services, and the director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison shall be authorized to sign checks issued from the ASCC funds with regulations set forth in these bylaws. The vice president of Administrative Services can be added as an authorized signature if any of the above people are unavailable.
3. All checks must be signed by any two of the authorized persons shown above.
4. All checks shall be listed on a weekly budget expenditure list and approved at a regular ASCC Senate meeting.
5. A student may request a cash advance of no more than $50.
   1. The student will discuss the request with an ASCC advisor and receive her/his agreement to being the recipient of the cash.
   2. The student will then follow the appropriate request process (i.e., complete an ASCC Expense Requisition).
   3. Once approved, the cash will be given directly to the advisor, who will then give the cash to the student.
   4. The student will be held responsible and accountable for providing appropriate receipts after the expenditure:
      • Complete a second ASCC Expense Requisition reconciling the advance to the expenditure, attach receipts, and process accordingly.
   5. No more than one “open” advance shall be in process at any time.

Section 6. ASCC Club Funds

1. All ASCC club funds shall be deposited with the director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison ’s office on a timely basis.
2. With prior club approval, the club advisor and club treasurer shall be authorized to draw upon the club funds according to the regulations set forth in the How to Be a Successful Club/Organization at Cuesta College handbook, under the chapter, “Money: How Do We Get It? How Do We Manage It? How Do We Spend It?”
3. The vice president of Student Services, the vice president of Administrative Services, and the director of Fiscal Services/ASCC Finance Advisor or his/her designee liaison have signature authority on club checks.

Section 7. ASCC Activities Fund

1. An activity budget and calendar for each semester must be submitted for approval by the ASCC Senate by the fourth ASCC Senate meeting of each semester, unless circumstances exist which make this difficult to occur (e.g., position of Activities Director is not filled, the Activities Board failed to meet, etc). If a circumstance is noted, it is the responsibility of the Executive Cabinet to request an extension of the deadline to the ASCC Senate and propose a new deadline not to exceed 2 additional weeks.
2. The Activities Board will play an integral part in planning and facilitating the activities of the master calendar. An Executive Cabinet designee will act as the liaison to the ASCC Senate and will report on all activity plans. If an activity is not on the approved master calendar, then a separate Activity/Money proposal must be presented to the ASCC Senate for approval.
3. The ASCC Social Club supervisor will be responsible for submitting an Activities Calendar/budget for the Social Club each semester.
4. On ASCC Senate budgets controlled by individual Executive cabinet officers,** expenditure requests of $250.00 or less may be approved by the ASCC advisor/Student Life & Leadership Coordinator and the Executive Cabinet officer in charge of coordinating the specific account, subject to all “expenditure of funds” procedures outlined above. The following accounts shall be subject to the guidelines contained in this section:

   #4000 –	Office Supplies	(coordinated by ASCC Vice President)
   #4007 –	Student Government	(coordinated by ASCC President/Student Trustee)
   #4010 –	Activities	(coordinated by ASCC Activities Director)
   #4012 –	Publicity	(coordinated by ASCC Publicity Director)
   #4050 –	Club Development	(coordinated by ASCC Clubs Commissioner)

Section 8. Use of Reserve Funds

1. All requests for funds from the reserve account must be submitted in writing at a regular ASCC Senate meeting before any funds can be committed.
2. Each request must specify who is using the funds, for what specific purpose, and a total cost estimate must be provided.
3. Each request for funds shall then be considered and discussed before being voted on by the ASCC Senate. The finance committee may be appointed to research the issues and recommendations presented to the ASCC Senate.

Financial Code Bylaws

Special Policy Addition to Bylaws

Money procedures for special allocations to the Tutorial Center, Library, and Child Care Center.

Background

Any student monies that are given to recognized district programs, i.e., Athletics, The Cuestonian newspaper, Transfer/Career Center, et al, are subject to the ASCC Financial Code Guidelines. These guidelines expect that students (through Student Senate) will have knowledge of the account’s ongoing expenditures. It also expects that the funds are properly audited and accounted for with the appropriate student signature (ASCC Finance Director or designee) on purchase orders, purchase requisitions, and checks. This information is then included with the weekly Budget Expenditure List which is approved by Student Senate. (See summer procedure in ASCC Financial Code.)

Past History

Prior to the 1992/93 budget year, previous handling of ASCC allocated funding designated for the Tutorial Center, Library, and Child Care Center were initially supported by district funds. The District then billed ASCC early in the fall semester for full payment of monies designated to those accounts by Student Senate.

Procedure for Special Allocations Accounts

Because of the special nature of the Tutorial Program (student tutor wages), Sunday hours for the Library (salaries to support the supervising librarian and student hourly help), and Child Care Center Grants (for variable tuition breaks for students’ children), it is felt that a more flexible auditing and accounting procedure be designated so that lump sums can be authorized for payment to those accounts either at the semester or on a quarterly basis.

In order to accommodate these programs, it will now be expected for them to submit a semester or quarterly report, with the district bill, which would include (where applicable) the following:

1. An accounting of funds used from that account during the semester or quarter (e.g., if program expends $4,000 of its $8,000 allocation, state where the $4,000 was spent)
2. How many hours worked (hourly or certificated personnel) during the semester or quarter
3. Amount of students benefited (e.g., accounting of how many child care grants were given, or tutor hours provided-groups or individuals or amount of students using the Library on each Sunday that it's open) from service or funds provided by ASCC.

This accounting procedure allows Student Senate an opportunity to provide supervision over allocated funds, authorize expenditures for the accounts, and be more informed during budget development hearings when money requests are generated in the spring semester. This will also satisfy the auditing needs of ASCC since it will provide an accounting of expenditures authorized by students.

This procedure will not apply to the purchase of books for the Library or equipment for the Child Care Center. These expenditures will be subject to the same procedure that is required of other district-recognized programs receiving ASCC funding, specifically, the signature of the ASCC Finance Director (or designee) on purchase order and/or expense requisitions, and checks

Emergency Allocation of Funds

In the event that the district will need to bill ASCC for the full amount of the ASCC monies allocated (before all monies have been expended) to those accounts during the first quarter, the district must include a first quarter report with the bill. The programs would be responsible for providing this first report to Student Senate before funds can be transferred to the district. It will also be expected that those programs provide a semester report (as described above) to the Student Senate for the fall and spring semesters. The fall semester report will be due the second Monday in January. The semester report for spring would be due the second Monday in May.

ASCC Hospitality Account Bylaws

The ASCC Hospitality account #4061 is overseen by the Associated Students president.

The ASCC President has discretionary approval on expenditures that support the ASCC organization and its mission. Examples of appropriate expenditures for this account may include, but are not limited to, the following:

1. Travel compensation to the Cuesta College North County campus for the North County Executive Chair position (maximum of $20 per month, 10 months of the academic year).
2. Awards and resolutions.
3. Special occasions, honoraria, and related items.
4. Meals for ASCC Executive Cabinet retreats, special meetings, special or unscheduled work days.
5. Mileage reimbursement (according to ASCC policy) for special meetings which the President or designee must attend.
6. Refreshments for special meetings or guests of the ASCC organization.

Reimbursement of expenditures from the ASCC Hospitality account cannot occur without the required signature approval of each of the following positions:

1. ASCC President
2. ASCC Finance Director
3. ASCC Advisor
4. Coordinator of Student Development & Activities

Judicial Council Bylaws

Purpose

To resolve within the provisions of this Constitution any complaint by a student regarding a matter that adversely affects his/her rights and assist with due process.

Section 1.

Membership

The membership of the Judicial Council shall consist of five (5) active members, four (4) alternates, all of whom are currently enrolled Cuesta College students, one non-voting Secretary-Justice, and an appointed staff person as advisor.

Clause 1.

At no time shall any court have more than two (2) justices who hold membership in the same organization on campus, except honorary scholastic organizations, and no justices shall hold office in any campus organization. (Reference ASCC Constitution, Article VI, Section 3.)

Clause 2.

Justices shall carry an overall cumulative GPA of 2.0 or better at the time of their appointment and during their entire tenure, and be in good standing according to Title V, Education Code, and shall not be placed on progress probation at any time during their tenure. (Reference ASCC Constitution, Article III, Section 6.)

Section 2.

Powers

Clause 1.

The Judicial Council shall have the appellate jurisdiction over the following matters:

Clause 1.a.

Complaints against the Student Senate and/or its authorized representatives.

Clause 1.b.

Interpretation of the Associated Students Constitution, bylaws, rules, policies, or regulations.

Clause 1.c.

Complaints against any student or student organization.

Clause 2.

The Judicial Council shall have the right to review complaints against the Cuesta College staff and may submit the complaint to the Vice President of Student Services.

Clause 3.

When there is a conflict of interest, members must step down from the proceedings.

Clause 3.a.

Conflict of interest. A conflict of interest is defined as a conflict between the private interests and the official responsibilities of a person in a position of trust.

Clause 3.b.

Must ask of each other: “Do you have any interest in this case?”

Clause 3.c.

Three (3) alternate members will be available for each case, but will not have a vote on any decision unless they are chosen to sit on the case.

Section 3.

Term of Office

Justices shall hold their office as long as they are a regular, continuing student at Cuesta College, and maintain a minimum of nine (9) units each semester. (Reference ASCC Constitution, Article III, Section 5.)

Section 4.

Procedures

The Judicial Council shall operate according to the bylaws of this Constitution which shall provide for the following steps:

Clause 1.

First step: Informal Discussion. The student shall first attempt to resolve the dispute on his own by informal discussion with the person(s) directly involved in the complaint.

Clause 2.

Second step: Executive Cabinet of Student Senate. The Executive Cabinet shall hear the complaint and meet with the Student Senate Grievance Committee to investigate remedies prior to bringing it to the proper authoritative body (i.e., the Student Senate, Clubs Commissioner meetings, or the Judicial Council.)

Clause 2.a.

Student Senate. In the event that the dispute does not directly relate to a Student Senate member or members, the Grievance Committee shall first bring the complaint to the Student Senate for deliberation.

Clause 2.b.

Clubs Commissioner Meetings. If the dispute directly relates to a student organization, the Grievance Committee shall first bring the complaint to the Clubs Commissioner meetings for deliberation.

Clause 2.c.

Judicial Council. In the event that the dispute cannot be resolved through the Grievance Committee, Student Senate, or InterClub Council, the complaint shall go to the Judicial Council for a hearing.

Clause 3.

Third step: Associated Students Judicial Council Hearing. The Judicial Council shall conduct a complaint hearing and render a decision to the Student Senate, the InterClub Council, or the Vice President of Student Services.

Clause 3.a.

The decision made by Judicial Council regarding the issue in debate must specifically state, and submit in writing, the verdict rendered, the action imposed, and the effective date of the imposed action.

Clause 4.

Fourth step: Cuesta College Vice President of Student Services. In the event the issue is not satisfactorily resolved by the Associated Students Judicial Council hearing, the complainant may appeal the decision to the Vice President of Student Services only if there is evidence that due process did not occur.

Clause 5.

Fifth step: Appeal to the Board of Trustees. If the issue is not satisfactorily resolved by the preceding steps, the decision of the Vice President of Student Services may be appealed to the S.L.O.C.C.D. Board of Trustees.

Section 5.

Meetings

The Judicial Council may meet whenever it is deemed necessary by the presiding officer.

Section 6.

Quorum

A quorum shall consist of a three-fifths (3/5) majority of the voting members.

Section 7.

Majority Vote

A three-fifths (3/5) majority vote of the members voting shall determine its decision.

Section 8.

Presiding Officer

The presiding officer, known as the Chief Justice, shall be selected from the voting membership of the Judicial Council at the last meeting of the academic year.

Section 9.

Advisor

The designate of the Vice President of Student Services shall be the advisor of the Associated Students Judicial Council.

Section 10.

Abstaining Votes

The presiding officer of the Judicial Council may determine a conflict of interest and request a member to abstain from voting.

ASCC Bylaws on Meeting Protocol of Student Groups

The Associated Students of Cuesta College (ASCC) Constitution is the framework for which the organization is expected to conduct itself. It gives guidelines for which the ASCC is to follow. Some of these guidelines include the purpose:

• to promote educational advancement;
• to provide resources and guidance to student organizations;
• to promote student rights and provide effective representation of student interests and concerns;
• to promote a positive public image and to enhance the campus environment;
• to ensure good communication between students, faculty, administration, and the community;
• to inform students of available resources and services;
• to promote the development of student leadership and service;
• to encourage greater involvement on campus; and,
• to serve the best interests of the students of Cuesta College.

In the spirit of shared governance, the expectation is that student leaders will be accountable and responsible to actively participate in decisions that directly affect their constituency-the students of Cuesta College. In order to achieve this goal, Student Senate, the recognized student association for the San Luis Obispo County Community College District, will designate specific committees and recognized associations to conduct the organization’s business.

Meetings of the Associated Students of Cuesta College

Meetings that are designated relevant to the organization include, but are not limited to: Student Senate, Executive Cabinet, Judicial Council, Legislative Committee, Programming Committee, Elections Committee, Finance Committee, and the spring semester Budget Development Committee. The college district will provide the coordinator of Student Life & Leadership or designee as the advisor who will work with the ASCC to develop rules and regulations necessary for the timely and proper transaction of business.

The ASCC includes a number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable. Therefore, any student senator who attends the designated meetings will have a direct connection between the content and quality of the decisions that will flow from that meeting. Participants should include all persons that have relevant expertise, who are affected by the problem or issue, and who must make the final decisions: “Who has relevant expertise?” “Who must be in on this decision?” “Who will be crucial to the implementation of whatever decision is reached?”

Based on these essential premises, the coordinator of Student Life & Leadership or designee must be present at all meetings that are agendized, posted, and in which financial matters are discussed or business action takes place. Since financial matters are discussed and action can only take place at the Executive Cabinet, Student Senate, Finance, and spring semester Budget Development committee levels, these should be the only meetings that require an advisor’s presence. All other committees are advisory; thus an advisor’s presence is recommended, but not required. The exception is Judicial Council, in which a designee of the vice president of Student Services serves as advisor.

It is expected that those student committee chairs who have a meeting without an advisor present are responsible for discussing the intent to schedule a meeting, agenda goals, and sharing the end result of that meeting with advisor.

It is also expected that all student group meetings shall be governed by the provisions of the Ralph M. Brown Act, ASCC Constitution, Robert’s Rules of Order, college policy, and education code.

Meetings of Clubs and Organizations

All student organizations (clubs) must have a staff advisor before college recognition through the Student Senate may be given to the organization. Rules and regulations for clubs and organizations are included in the handbook, How to Be a Successful Club/Organization at Cuesta College, published by the Student Life & Leadership division. Designated staff members that are approved as advisors to Cuesta College clubs and organizations must be present at all meetings of the club and/or organization in which business is transacted.

Exceptions: Meetings of student groups may be held without advisor supervision provided that:

1. No official action of the group may be taken without written approval of the advisor.
2. Facilities are arranged through an activities request form signed by the advisor who will, in writing, appoint a responsible student to accept responsibility for care of equipment, security of the room, etc., regardless if the meeting is held on or off campus.

North County Executive Cabinet Job Description Bylaws

ASCC North County Student Board

This Board is to be comprised of students enrolled in Leadership 62 at the North County campus. Each individual member must meet the minimum Senate requirements per the ASCC Constitution and bylaws for holding a voting position on the Board.

Members of the Board will complete an application and then be interviewed by a Confirmation Committee comprised of:

• ASCC President/Student Trustee
• ASCC Vice President
• ASCC North County Executive Chair
• ASCC Advisor/SLO Campus
• Leadership 62 Instructor/North County campus
• Two North County Senators

Board positions include the following:

• North County Executive Chair (Elected during spring General Election)
• North County Activities Assistant Director
• North County Publicity Assistant Director
• North County Clubs Assistant Commissioner
• North County Finance Assistant

ASCC North County Executive Chair

Responsible for acting as primary voting liaison between the Executive Cabinet and the North County student body.

1. Responsible for representing the specific needs of the students taking a majority of their classes at the North County campus.
2. Demonstrates knowledge of working with people and has strong communication skills.
3. Works closely with various members of the Executive Cabinet to execute tasks on the North County campus at the request of the ASCC President/Student Trustee and/or Advisor.
4. Chairs and supervises the North County Student Board.
5. Presents to the Student Senate a weekly North County status report.
6. Inform Student Senate of the concerns and desires of North County constituents through formal and informal surveys.
7. Guides the North County Student Board to assist all members of the Executive Cabinet in their duties on the North County campus.
8. Organizes and assigns duties and responsibilities pertinent to ASCC as approved by the Executive Cabinet and Senate and North County Student Board.
9. Elected and voting member of the Executive Cabinet, Senate, and North County Student Board. (This clause to be suspended for the 1999/2000 school year-this position will be appointed by the ASCC President/Student Trustee.)
10. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
11. Attends Student Senate meetings and functions.
12. Promotes ASCC involvement on the North County campus.
13. Must take at least two-thirds of their classes at the North County campus.
14. Must maintain Cuesta’s standards for holding office.
15. Undertakes other Student Senate responsibilities as requested by the ASCC President/Student Trustee.
16. Reports to the ASCC President/Student Trustee.

ASCC North County Publicity Assistant Director

1. Responsible for coordinating publicity for any ASCC-sponsored event at the Cuesta College North County campus.
2. Supervises North County publicity under the direction of the North County Student Board and ASCC Public Relations Director.
3. Prepares public service announcements (PSAs) for all ASCC North County activities and submits them to the North County Student Board and ASCC Public Relations Director.
4. Meets periodically with North County Correspondent of the campus newspaper (The Cuestonian) and submits information pertinent to the North County student population per approval/recommendation of North County Student Board and ASCC Public Relations Director.
5. Meets and maintains open communication with the ASCC Public Relations Director on publicizing both on and off campus events.
6. Initiates purchase requests for North County publicity supplies and submits them to ASCC Public Relations Director.
7. Voting member of North County Student Board.
8. Voting member of Student Senate if in regular attendance at weekly meetings held on San Luis Obispo campus.
9. Serves as liaison between the student government newsletter staff and North County Student Board.
10. Responsible for managing North County publicity budget under the direction of the North County Student Board and ASCC Public Relations Director.
11. Must attend ASCC Fall and Spring Retreats, and any other mandatory training sessions, at the expense of the ASCC Budget.
12. Demonstrates knowledge of working with people. Some computer and/or graphics knowledge desirable.
13. Must maintain Cuesta’s standards for holding office.
14. Must take at least two-thirds of their classes at the North County campus.
15. Undertakes other Student Senate responsibilities as requested by the ASCC President/Student Trustee, North County Executive Chair, and ASCC Public Relations Director.
16. Reports to the ASCC Public Relations Director.

ASCC North County Senate Positions

Any other students enrolled in Leadership 62 at the North County campus who meet the minimum Senator requirements are eligible to take on any Senator position within the Senator Bylaws as a North County Representative. The North County Senator is responsible for representing the specific needs of students taking the majority of their classes at the North County campus within their specific position. If a North County student wishes to exercise his/her voting rights as a Student Senator, he/she must regularly attend Student Senate meetings held at the San Luis campus. In addition, he or she must be taking at least half of their classes on the North County campus. Otherwise, a student can serve in his/her role as a non-voting member in support to the North County Student Board.

North County Senators report to North County Executive Chair.

North County Campus Taskforce Bylaws

Structure:

The North County Campus Taskforce will be chaired by the ASCC Publicity Director. While any student may join the taskforce, the intention is for the majority of students to be enrolled in classes primarily at the North County Campus.

Purpose/Description:

The North County Campus Taskforce will:

1. Meet at the North County Campus.
2. Brainstorm and implement North County Campus activities under supervision of the ASCC Activities Director and through approval of the Student Senate.
3. Begin the process of developing physical layout plans for a North County Campus Social Club, working closely with the North County Campus executive dean and the current ASCC Social Club supervisor on the San Luis Obispo campus.
4. Investigate the feasibility of implanting a North County Campus Student Government and of reinstating the Leader 62 class on that campus.
5. Perform Constituent Feedback and surveys at the North County Campus to find out how students think and what they need from ASCC.
6. Be responsible for meeting with the executive dean of the North County Campus and reporting back to the Student Senate on a regular basis.

Programming Committee Bylaws

Purpose

To create, implement, and carry out campus activities, to provide Cuesta students with opportunities for growth through exposure to new and unique events; to be responsive, with respect to programming, to the needs and desires of a diverse student population; and to promote leadership, cooperation, and a sense of pride in the ASCC as well as in Cuesta College.

Section 1.

Responsibilities

Clause 1.

Within the first four weeks of each semester, the Programming Committee will develop an activity budget and calendar to be submitted by the Activities Director for approval by the ASCC Student Senate. (This budget will be working from the funding already appropriated by the Budget Development committee during the previous spring semester.)

Clause 2.

Upon approval of the activity budget and calendar, it is the responsibility of the Programming Committee to both plan and carry out approved activities (e.g., complete necessary paperwork, set up and tear down for activities, etc.)

Clause 3.

Prior to approval of an activity, the facilitator of that particular activity must complete and present to the Programming Committee a Proposed Project/Information form describing the activity in detail.

Clause 4.

At least one week (preferably two weeks) prior to the date of any scheduled event, the Programming Committee, via the Activities Director, must provide the Senate with all relevant information concerning that particular activity. This will be effected through the submittal of the Proposed Project/Information form.

Clause 5.

The Programming Committee must meet at least every other week. Frequency of meetings as well as times and locations must be arranged by the Activities Director with input from committee members.

Clause 6.

At the beginning of the spring term, the Programming Committee must both formulate a budget for the activities account and submit to the ASCC Budget Development Committee a Budget Request Form delineating specific line-item breakdowns for the activities account, 4010.

Clause 7.

The Programming Committee will be responsible for creating activities which fall within the scope of the specific line-item breakdowns in the activities account, 4010. For any proposed activities that fall outside of both the approved master calendar and the specified line items, the Programming Committee must seek approval through the normal money proposal process.

Section 2.

Qualifications/Eligibility Requirements of Committee Members

Clause 1.

Programming committee members (voting and non-voting) must meet the following requirements:

Clause 1.a.

Must be a Cuesta College student dedicated to (and enthusiastic about) providing high-quality programming for Cuesta students.

Clause 1.b.

Must pay the ASCC fee each semester during which the student is a Programming Committee member.

Clause 2.

In order to become a voting member of the ASCC Programming Committee, a student must satisfy both the above-mentioned criteria and the following:

Clause 2.a.

Voting committee members must complete an application and submit it to the ASCC Activities Director.

Clause 2.b.

Prior to appointment, voting committee members must go through an interview process. The selection committee will consist of the Activities Director, the ASCC President/Student Trustee or his/her designee, and at least three (3) ASCC Senators; the ASCC Advisor will be an ex officio member of the selection committee. In the event that three (3) Senators are unavailable, Senate can approve less Senate representation during the selection committee process.

Clause 2.c.

Based on the decisions of the selection committee, voting committee members shall be recommended to the Student Senate by the Activities Director. All voting committee members recommended by the Activities Director must then be ratified by the ASCC Student Senate.

Clause 2.d.

Voting privileges will be revoked after three (3) consecutive or five (5) cumulative absences, and any non-voting member can be recommended and approved for voting membership.

Section 3.

Committee Structure and Rules of Order

Clause 1.

The Programming Committee shall consist of a maximum of eleven (11) voting members, including the Activities Director, and an unlimited number of non-voting members. The ASCC Advisor shall be an ex officio member. No meeting can take place without the presence of the ASCC Advisor.

Clause 2.

Decisions are to be made by consensus. However, if consensus is unattainable, any voting member can request that the decision be taken to a vote. In such a case, the decision shall be made as prescribed in Robert's Rules of Order, with the exception that a two-thirds (2/3) majority will be necessary to pass any motion and that a quorum shall consist of at least three (3) voting members.

Clause 3.

The Activities Director shall chair the Programming Committee. He or she will also be a voting member of the Programming Committee.

Selection of Student Commencement Speaker Bylaws

1. The ASCC president is considered the official student commencement speaker for each Cuesta College graduation ceremony. The president does not receive additional financial compensation in this role.
2. In the event the ASCC president chooses not to assume this role, or extenuating circumstances occur that show just cause as to why the ASCC president should not be the official student commencement speaker, the Student Senate may recruit for a student commencement speaker.
3. Should the Student Senate opt to recruit for a student commencement speaker, the process is as follows.
   1. Staff and faculty will be sent a memo early in the spring semester asking them to nominate a student speaker.
   2. The guidelines will include the following expectations:
      1. The recommended student must be a member of the current Cuesta College graduating class.
      2. The recommended student must be a competent and proficient speaker.
      3. The recommending staff/faculty members must provide background explaining why they feel that the student they nominate is a qualified speaker to address the graduating class.
      4. The recommended student must be willing to speak and show his/her interest by submitting a 250-word essay that will be attached to the staff member’s recommendation form. It is the staff member's responsibility to notify the student of this essay requirement.
      5. The student will be contacted for an interview with the Student Commencement Speaker Selection Committee and must be prepared to present a 5-minute speech representative of what his/her presentation would be to the graduating class.
   3. It is the responsibility of the Student Senate to approve a Student Commencement Speaker Selection Committee, which is comprised of all Executive Cabinet Officers; two (2) Senators; and ASCC advisor(s) who serve as ex officio, non-voting members.
   4. The Student Commencement Speaker Selection Committee will be responsible for interviewing and listening to the 5-minute speeches of the candidates. They will then deliberate and make a recommendation to Senate for a student commencement speaker.
   5. The Student Senate will approve the recommendation of the Student Commencement Speaker Selection Committee at their next regularly scheduled Senate Meeting.
   6. The Student Senate will consider approving a $50 stipend (which can be changed to a higher or lower amount by the Senate each year; otherwise it remains at $50) to the selected student, to be paid from the ASCC Activities AccountTH4010. This stipend is to be presented to the student speaker by the ASCC President at the commencement ceremony.
4. Prior to commencement, the approved student commencement speaker will be expected to meet with the director of Admissions and Records (the coordinator of the commencement event) and with the Vice President, Student Support, to discuss details for the event and speech preparation.

Senate Conduct Bylaws

The manner in which the Senate conducts its business is vital to its success each semester.

1. Parliamentary Procedure
   1. All Senators, Club Representatives, and guests who wish to participate in Senate meetings should have a basic understanding of parliamentary procedure. The Senate will conduct its business under parliamentary procedure as it is dictated in The Standard Code of Parliamentary Procedure, Alice Sturgis. All members are encouraged to participate, and should learn more about the procedures of a meeting, as the semester progresses.
   2. Meeting participants should remember that the Chair regulates all discussion during the meeting. The Chair is an impartial, elected member of the Senate. All discussion must be regulated by the Chair to insure efficiency.
   3. In order to speak, members must obtain the floor from the Senate Chair. The Chair will allow access to the floor for the purpose of presenting reports, or discussion before a vote. The floor may be gained by raising an arm and waiting for the Chair's acknowledgement to proceed.
   4. When the meeting has been called to order, and the Secretary has assessed the roll sheet, the meeting will proceed. Any member who is not on the roll sheet, and has not made previous arrangements with the ASCC Advisor or Senate Chair, may not vote for an item currently under discussion if the member entered the meeting late.
2. Senate Ceremonies
   1. The Senate Chair will lead the ASCC in the Pledge of Allegiance. All members are requested to participate in the Flag Salute. Those who choose not to are invited to stand and remain quiet until the Senate is finished.
   2. The Chair's gavel is used for three reasons. First, it calls the meeting to order. Second, it brings unruly discussion or distractions to an end. Third, it announces the adjournment of the meeting. Members are requested to quiet themselves when the gavel is used for the first two reasons.
3. Food
   1. The coordinator of Student Life & Leadership does not allow eating inside Senate Chambers during class periods. The Senate Chair will enforce the director's ban of food. Water will be provided at each meeting, so it is not necessary to bring beverages. Food may be left in the ASCC refrigerator prior to meetings.
4. Dress

   The Senate Chair will enforce a dress code.

   1. Shoes/sandals must be worn throughout the meeting.
   2. Gentlemen may not wear hats inside.
   3. Clothing of a prurient nature will not be allowed.
   4. Dressing/undressing may not occur during the meeting.

   Although the Chair would appreciate members to have a professional appearance, Senators and other members may dress as they please providing they take into consideration the dress code stated above.

Senator Job Description Bylaws

Duties and responsibilities of all Senators:

1. All qualified students enrolled in Leadership 62 will be afforded the opportunity to serve as a voting Senator on the Student Senate. (Refer to ASCC Constitution for specific qualifications.)
2. Senators may serve on one campus standing committee, ASCC Board, and/or an ASCC committee (e.g., confirmation, elections, Student Center task force, etc.) while a Senator.
3. Senators will be expected to take a leadership role on at least one ASCC-approved and/or sponsored project and/or committee during the course of the semester, either as a coordinator or as an active committee member.
4. All members of Student Senate must attend the ASCC fall and spring retreats, and any other mandatory training sessions, at the expense of the ASCC budget.
5. Senators are expected to submit constituency feedback forms on all asterisked Senate agenda items.
   1. If constituency feedback forms are not submitted, the Senator will forfeit her or his voting privileges for that agenda item.
   2. No student government member can sign a constituency feedback form.

ASCC Advisory Vote (Ratified February 4, 2000)

Any student enrolled in Leadership 62 who does not meet the minimum qualifications to be a voting member of Senate may be eligible for an advisory vote on Senate and/or any ASCC-approved committee.

The ASCC Boards

The following describes the Boards for which a Senator may apply and begin service. (Club representatives are excluded from this provision.)

Student Social Hour Bylaws

The Student Social Hour is defined as a designated time once a week when students can come together and meet fellow students. The designated day and time will be decided by the ASCC Senate before the fifth week of each academic semester. It will take place in a consistent location at the Student Center. Student Social Hour producers would be those coordinators and committees that would be assigned a specific date/week to plan the program for that particular Student Social Hour.

Student Social Hour producers and their committee members can consist of any ASCC Executive Cabinet officer, Senator, Club Representative to ASCC Senate, student-at-large, and/or ASCC Social Club employee who chooses to participate in the planning of activities sponsored by the Associated Students. Students-at-large would be required to complete a volunteer application. It shall be the purpose of the Student Social Hour to set aside a day and time for regular student activities (e.g., ASCC Senate, club, etc.), as well as creating a regular time for members of the ASCC Senate to outreach to students and inform students of the current activities related to student life.

Travel Policy Bylaws

1. Travel that is pre-approved by Senate through the money proposal may include meal reimbursements. Meals will be compensated with a recommendation of up to $40.00 total per day unless an alternate amount is approved through the money proposal process. This compensation applies if travel occurs during those typical meal hours, i.e., breakfast, lunch, or dinner.
2. If a student uses his/her own vehicle, mileage will be compensated at half (½) of the IRS rate per mile as calculated via round trip mileage.
3. When a rental vehicle is sanctioned, no other drivers of a personal vehicle can receive reimbursement for gas receipts for a trip unless pre-authorization is given through the money proposal process.
4. Advances can be requested for group travel when travel occurs during meal hours in which one individual would be responsible for collecting receipts and reconciling the advance to the expenditures.