Deferment Process

FERPA (Family Educational Rights and Privacy Act)

Grades (PAWS)

Grading Policies

Policies and Forms

Previous transcripts

Probation/Dismissal Information

A CONVENIENT NEW WAY TO ORDER A TRANSCRIPT!

TranscriptPlus® is an easy, online way to order official transcripts from anywhere!  No more standing in line or waiting for the office to open for service. Cuesta College has retained Credentials, Inc. to accept transcript orders on the Internet via a secured site. 

Transcripts Policies:

• In accordance with the Family Education Rights and Privacy Act of 1974, records may not be released to a third party without the prior written authorization of the student.  Cuesta College will not release an official transcript until the signed authorization form is received.

• Transcripts will not be sent until all financial obligations to Cuesta College are paid, including fines or fees.

• Only coursework taken at Cuesta College is included on the transcript.  Copies of transcripts from other colleges will not be provided.

• Transcripts will include Work in Progress for students enrolled in the current semester.

• Transcript request will be processed in approximately 3-5 working days.  Allow additional time for initial requests of CSU General Education and IGETC Certifications. Request must include direction to hold for grade change, certification or degree posting.

• Final grades are available on transcripts approximately 4-6 weeks following the end of the semester.

Transcript Requests: There are three ways you can order your official Cuesta College transcript.

1.  Internet Request
Cuesta has partnered with Credentials Inc. to accept transcript orders via the Internet on a secured site.  TranscriptPlus® will facilitate your request for up to five addresses at a minimal charge. You can order official academic transcripts anytime (day or night) online....eliminate the need to come to the college to make a request, eliminate the delay created by submitting a written request by mail and etc....  This service allows you to check the status of your transcript order and will communicate with you via email about your order.

To use this service, click on check mark:               Transcript Tracking Status:
  TranscriptPlus®                               Check Here

2. In Person
You may request your transcripts in person at the Cuesta College Admissions and Records Office (Building 3100).  Please allow 5-7 working days to process your request.

3. Via Mail
If you wish to request by mail, you may fill out the Transcript Request form, print it, sign it, then mail it to:

Cuesta College Records Office
PO Box 8106
San Luis Obispo, CA  93403-8106

Before you mail your request, check to be sure you do not owe any financial obligations to the college by checking in PAWS under "Status Check".

Transcript Fees:

Your first two requests from Cuesta are free of charge. However, free transcripts are not available through TranscriptPlus®, you must request them via mail or in person.

Online TranscriptPlus ordering fee will be $3.00 per copy, plus $2.25 handling fee.  If you request the transcript via mail or in-person the fee will be $3.00 per copy.

Unofficial transcripts of Cuesta College records are available from "Course History" under PAWS from the home page.  There is no charge for unofficial transcripts. The student identification number and PIN are required to access this information.

Grading Policies Return to top

A - Excellent (4)

B - Good (3)

C - Satisfactory (2)

D - Passing, less than satisfactory (1)

F - Failing (0)

CR - Credit (At least satisfactory; units awarded are not counted in GPA.)

NC - No Credit (Less than satisfactory or failing; units are not counted in GPA.)

I - Incomplete. Incomplete academic work for unforeseeable, emergency, and justifiable reasons. The instructor in a written record shall state condition for removal of the "I" with a copy to the student. The "I" must be made up before the end of the following regular semester or it will be considered as an "F" grade. The "I" symbol shall not be used in calculating units attempted nor for grade points.

IP - In Progress. "IP" symbol shall be used to denote that the class extends beyond the normal end of an academic term. "IP" shall not be used in calculating grade point average.

RD - Report Delayed. The Director of Admissions and Records assigns this symbol only. Used when there is a delay in reporting grades due to circumstances beyond the control of the student. This is a temporary notation and is not used in calculating grade point average.

W - Withdrawal. "W" symbol is assigned when a student officially withdraws between the fourth and end of the twelfth week of instruction for full semester courses. For courses that are less than 18 weeks in length, withdrawal must be made during the first 20 percent of the course. (During summer sessions the withdrawal period extends through the fourth week of instruction.) Students who withdraw prior to the fourth week of instruction for full semester courses, or prior to the completion of the first 20 percent of the course for short courses, shall have no notation ("W" or any other) on their record. The academic record of a student who remains in a class beyond the twelfth week must reflect a symbol other than a "W." Withdrawal from classes after the end of the twelfth week may be made based on extenuating circumstances upon petition to the Director of Admissions and Records and with appropriate valid documentation. Extenuating circumstances are verified cases of accidents, illnesses, or other circumstances beyond the control of the student.

MW - Military Withdrawal. "MW" symbol is assigned when a student who is a member of an active or reserve United States military service receives orders compelling a withdrawal from courses. Upon verification of such orders, an "MW" may be assigned at any time after the twelfth week deadline for dropping classes. Military withdrawals shall not be counted in progress probation and dismissal calculations.

Grade Changes

After a grade has been issued, only the instructor has the authority to change the grade per California Education Code Section 76224. A student wishing to have a posted grade changed must submit appropriate documentation to the instructor who issued the grade and must request that the grade be changed. Based on an evaluation of the student's progress in the course and the documentation, the instructor may or may not change the grade. The instructor must deliver grade changes to the office of the director of admissions and records.

There is a deadline of six months from the date that the grade is posted to initiate this request.

Report / Grade Card Return to top

Grades are not automatically mailed to students. Grades for each session/semester are available the first day of the following session/semester. Students may both come to the Admissions and Records Office and pick up their grades in person with photo identification, or submit a self-addressed, stamped envelope, with their name, social security number and signature inside the flap of the envelope to the Admissions and Records Office and grades will be mailed. An unofficial transcript listing student's courses and grades is available on the Web at no charge. Grades are not released over the telephone.

Transcripts (Previous Coursework)

Prior to registration, new and transfer students must forward official copies of all high school and college transcripts to the Cuesta College Admissions and Records Office, PO Box 8106, San Luis Obispo, CA  93403-8106.  Students also should bring a copy of their transcripts to registration in case there are questions about meeting course prerequisites.  Students should plan to submit final transcripts once all course work is completed and grades are posted.  Transcripts submitted to Cuesta prior to September 1998 may need to be resubmitted.  Transcripts submitted to Cuesta College will not be released to students, other colleges or agencies.

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* These links will take you to sites that are not part of Cuesta College, and Cuesta College has no control over the content or availability of the sites. All comments regarding the content of personal homepages should be directed to the page authors.

Copyright © 2002-2005 Cuesta College
Last modified: March 19, 2008