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Adding and Dropping Classes Students are responsible for making changes by adding or dropping courses and applying for refunds. No requests to add or drop classes will be accepted over the phone. ADDING COURSES Students must add classes by the end of the second week of instruction for full-semester courses or by the second class meeting for short courses. For summer session, students must add classes within the first 20% of the course. Deadlines for courses may be viewed online in the class finder at the Cuesta web site by clicking on "Info" then "Important Dates". Student may register online or attend walk-in registration. Students may add classes by the options below:
Add Codes: Once a class is closed (full), or after the semester begins, instructor approval is required to add a class even if there are open seats. Students may obtain instructor’s approval by attending the first class meeting and having the instructor sign an Add/Drop Card (PDF) and/or issue an Add Code. An Add Code is a four-digit number issued by an instructor that allows the student to add a course online by WEBReg. Students wishing to add a Distance Education course should review the course information online and contact the instructor via email. Readmit: Students wishing to be readmitted to a course due to an instructor drop may be allowed to add beyond the normal add deadline with instructor approval. Readmit forms are available at any registration location. Transfer: Instructor or department arranged course transfer will be allowed beyond the normal add deadline for students transferring to a different class of the same course or a lower or higher level class of the same discipline. Transfer forms are available any registration location and require instructor approval.
Dropping Courses or Withdrawal
From College
Return to top It is the student’s responsibility to officially drop or withdraw from classes. Students will not be dropped for non-payment of fees. Instructors set attendance policy for each class and may drop students for infractions of their attendance policy. Students may not rely on the instructor to drop them, and may receive an ‘F’ or failing grade for failure to officially withdraw from a course. An instructor’s signature is not required to drop a class. A student may drop a class without receiving a ‘W’ grade if that drop is processed within the first 20 percent of the course. Students who withdraw from all classes by the deadline to drop without a ‘W’ will not be eligible for priority registration as a continuing student in the next term. A student may drop a class with a ‘W’ grade before 60 percent of the semester or session has been completed. Deadlines for courses may be viewed online in the class finder at the Cuesta web site by clicking on "Info" then "Important Dates". If eligible for a refund, a refund request form must be submitted to the Cashier’s Office by the deadline. Registered students may drop classes by the options below:
Faxed or mailed requests will be processed based on the date received or postmarked if submitted within drop deadlines. Withdrawal by Financial Aid Students: Students should immediately go to the Financial Aid Office if dropping classes. For more information on the Title 5 State Refund Policy, refer to the class schedule. Military Withdrawal: Withdrawal must be verified with orders received by a student who is a member of an active or reserve U.S. military service. Refer to the class schedule for more information and refund policy. Administrative Withdrawal/Cancelled Classes: Students will be notified by phone and/or mail if administratively dropped or of a class has been cancelled by action of the college. See class schedule for more information and refund policy. It is the student’s responsibility to submit a refund request form to the Cashier's office. Registration Centers and Processing Locations:
Schedule
Conflict Return to top Students are not allowed to add two classes that overlap. Some classes will allow you to overlap time with another class, but only with an approved schedule conflict form (PDF). Forms are located in the Admissions and Records Office or on the web.
Withdrawal from
College and Dropping Courses Any student leaving the college at any time after registration must officially withdraw from the institution. To obtain a withdrawal (PDF) from the college a student must complete the appropriate forms provided in the Admissions and Records Office or on the web. A student may drop a class without receiving a "W" grade by dropping prior to the fourth Friday of the semester for regular semester courses or within the first 20 percent of the course for short courses and summer sessions. A student may drop a class with a "W" grade before 60 percent of the semester or session has been completed.
Thereafter, a grade other than a "W" must be awarded, and an "F" is likely if the student has not arranged with the instructor to complete minimum course requirements. Add/Drop Card (PDF) may be obtained in the Admissions and Records Office or on the web. Withdrawal from classes after the end of the twelfth week may be made based on extenuating circumstances upon petition to the director of admissions and records and with appropriate valid documentation. Extenuating circumstances are verified cases of accidents, illnesses, or other circumstances beyond the control of the student (California Code Title 5, Section 55758). There is a deadline of six months from the date that the grade is posted in which to initiate this request. Military Withdrawal Return to top "Military Withdrawal" occurs when a student who is a member of an active or reserve United States military service receives orders compelling a withdrawal from courses. The student must verify such orders at the time of the withdrawal. Students withdrawing under this college policy will receive a grade of "MW" for each course they withdraw from and shall be entitled to a full refund of all enrollment fees paid to the college unless academic credit has been awarded.
Credit/No Credit
Grading For courses identified as a grading option of GC, the student may change the grading option from a letter grade to Credit/No Credit (CR/NC) grading through the fourth week of instruction for 18-week courses or, if the course is less than 18 weeks in duration, within the first 20 percent of the course. Refer to the Cuesta Catalog, Class Schedule or online Class Finder to confirm grading option code for a course. To view course deadlines, refer to your WEBReg receipt or click on Info in the class finder beside the course number. Student may change to CR/NC grading online by PAWS WEBReg or in-person by completing the Petition for CR/NC Grading form and submitting to any registration location. Please review the CR/NC Grading policy below:
Repetition of
Substandard Coursework Return
to top
Petition to repeat (PDF) forms must be completed and are available in the Admissions and Records Office or on the web.
Course
Repetition: C or Better Grade Return to top The California Administrative Code, Title 5 (Section 55763), allows the repetition of a course when the original grade was A, B, or C, only under "Unusual Circumstances." Unusual circumstance(s) criteria established by Cuesta College are as follows:
To exercise this option students must file a "Request to Repeat a Course with a Grade of 'C' or Better" (PDF) with the Admissions and Records Office after it has been approved by an instructor or counselor. The petition must be approved prior to enrollment. When course repetition under this section occurs, the student's permanent academic record shall be annotated in such a manner that all prior work remains legible. The grade awarded for courses repeated for which a "C" or better has previously been issued will not be counted in calculating a student's grade point average. Form must be completed and are available in the Admissions and Records Office or on the web.
Restriction on
Course Repetition Return to top Students cannot register for a course in which they received an unsatisfactory grade (D, F, W or NC) more than three times. Students will be barred from registering in the course until the student:
Academic Renewal RegulationsForm Link: Course Alleviation (PDF) Cuesta College recognizes that a student may in the past have completed academic course work at an institution of higher learning that is not reflective of his/her present scholastic ability. The college also believes there is merit in allowing students a chance for "academic renewal" so they are not unduly penalized in their educational pursuits for past substandard performance. Accordingly, Cuesta College provides the opportunity for academic renewal as follows:
Auditing
Return to top Auditing is permitted in classes on a space-available basis only. Students wishing to audit must delay their registration until the last day of the regular registration period. Information and forms are available in the Admissions and Records Office or the Cashier's Office. No units are earned for classes taken on an audit basis. For students enrolled in ten (10) credit units or more, the first three (3) audit units are free. The student pays $15 per unit for any additional audit units. Students enrolled in less than ten credit units will be charged $15 per audit unit. Audit forms must be paid and turned in to the Cashier's Office, not at the registration site.
Student Course Load A full-time student averages 12 to 16 units per semester. In some cases a student may desire to carry a lighter load. Students are encouraged to discuss this with a counselor. Students are generally limited to a maximum of 19 units during the fall and spring semesters (9 units during the summer session), including both day and evening classes. In order to take more than the maximum number of units, a student must have an outstanding academic record and must obtain approval from a counselor before registering. A Course Overload Unit (PDF) form must be approved and submitted when you register for your classes. The forms are available in the Counseling Office and on the web. Refunds
Return to top Students must submit a written request for a refund to the Cashier's Office. A form may be requested from the Cashier; or a letter may be submitted outlining the request and postmarked by the deadlines listed below. A $10 processing fee is assessed on all refunds initiated by students and will be deducted from the refund. Fall/Spring Semester Refund forms or Summer Session Refund form on the web. There are no refunds for parking fees, math fees, material fees, Associated Students (ASCC) fees or health fees after the official first day of instruction begins each semester.
Refund Policy Return to top
Change of Information - Address Return
to top Reporting a change of address and/or phone number (PDF) right away ensures that all communications from the college will go directly to the student. Students may update their phone, address, email, and emergency contact information online in PAWS by selecting Contact Information form the menu. Spelling corrections and mistakes on Social Security numbers can be corrected as well, by using this form. USE OF SOCIAL SECURITY NUMBER AND DIRECTORY INFORMATION Your Social Security number ensures the integrity of your permanent record at Cuesta College. It is used as a means of identifying records pertaining to student records and to facilitate financial aid. Additionally,
Cuesta College academic records are protected by the Family Education Rights and Privacy Act (FERPA). Once a student enters a post secondary institution, FERPA guidelines apply, regardless of the age of the student. Cuesta College does not release information to parents without the written consent of the student. For more information, on FERPA please visit the web site http://www.ed.gov/policy/gen/guid/fpco/index.html. The following Directory items may be released by Cuesta College:
No additional information beyond directory information items are
released without the When reporting a name change or a new Social Security number, documentation must accompany the Change of Information - Address form (i.e., copy of marriage license, driver's license or Social Security card). This form may be submitted in person, faxed (805) 546-3975 or mailed to the Admissions and Records office. Questions may be directed to (805) 546-3955.
GREAT START Assessment/Orientation Form and Assessment Great Start Activities - Assessment/Orientation are specially designed to meet the needs of new first-time students and reentry students. New first-time students are students who have never attended any college. Reentry students are 25 years of age or older and returning to school after an absence of 5 years or more. Upon submission of an admission application and Great Start Workshop form, a confirmation to attend will be made by the Cuesta College Assessment Services Office. Once all Great Start dates are filled, students may sign up for the next available assessment date and register online through WEBReg or at the scheduled open walk-in registration date. All tests begin promptly at the designated time. English assessments (one-hour multiple choice plus one-hour written essay) and mathematics assessments (one and half hours) when taken together they normally require approximately three and a half hours. Latecomers will not be admitted regardless of the reason to tardiness. Short Courses Return to top Registering/Adding Short Courses: Open short courses can be added any time prior to the first day of instruction for the course. If the course is closed, an add card, signed and dated by the instructor or an instructor issued add code will be required. The last day to add a short course is the second day of the class.Dropping Short Courses without a "W": Students must drop any time during the first 20 percent of the course. Students should check with their instructor or with the Admissions and Records Office for this date. Dropping Short Courses with a "W": Student must drop prior to 60 percent completion of the course. Students should check with their instructor or with the Admissions and Records Office for this date. If drops are not processed by the deadline, an "F" grade may be issued. Add & Drop card (PDF) may be obtained from the Admissions and Records Office.
Credit
By Examination (Challenge of Courses) Return
to top Credit by examination enables students to use their acquired knowledge, abilities and competencies to challenge certain existing courses for units of credit. Petitions for credit by examination must be complete and submitted to the receptionist in the Admissions and Records Office no later than the Friday of the fourth week of the fall or spring semester or the Friday of the second week of summer session. These requirements must be met in order to qualify for Credit by Examination:
The following restrictions apply per Cuesta College Board Policy R6400:
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