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Family Educational Rights and Privacy Act (FERPA) and YOU Student Inquiries – Post 9/11 Please forward requests for student information to the Office of Admissions and Records. The Records Office Staff provides official verification of student educational information including all requests made by subpoena. Law enforcement inquiries should be forwarded to the Public Safety Office, or the Office of the Vice President of Student Services. 5.5 Directory Information – What we can tell them Directory information, or information from a student’s educational record that can be disclosed without the student’s written permission, is defined as, “information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.” Personal identifiers, such as student identification numbers or social security numbers, race/ethnicity, and gender cannot be designated as directory information. Cuesta College has identified the following elements as directory information:
As a general rule, NO additional information beyond Directory information elements should ever be released to any party beyond Cuesta College staff and faculty without the specific written consent of the STUDENT. Once a student enters Cuesta College, FERPA guidelines apply, regardless of the age of the student. Under FERPA schools may, but are not required to, provide parents of students who are dependent for tax purposes access to the student’s educational records. Cuesta College does not release information to parents without the written consent of the student. 6.16 Posting of Grades by Faculty The posting of grades either by the student’s name, institutional student identification number or social security number without the student’s written permission is a violation of FERPA. Even with names obscured, numeric student identifier numbers are considered personally identifiable information. Therefore, the practice of posting grades by social security number or student identification number violates FERPA. Instructors and others who post grades should use a system that ensures FERPA requirements are met. This can be accomplished either by obtaining the student’s uncoerced written permission to do so or by using code words or randomly assigned numbers that only the instructor and individual student know. The order of posting should not be alphabetical. Documents, such as rosters and sign-in sheets, that have the student’s social security number or other personal information, should not be left out for others to see. It is important to destroy, or shred, documents that are no longer needed that contain student’s personal information. Copyright
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