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Alternate Media Requests

DSPS provides instructional materials in alternate format, upon request, to current students with verified disabilities.

What is Alternate Media?

Alternate formats include:

  • taped text
  • large print
  • Braille
  • tactile diagrams
  • closed captioned videos
  • electronic text or E-Text (such as Microsoft Word, Adobe PDF, Kurzweil KES,  or text files).

Alternate Media simply refers to changing the way information is presented. A print document can be read aloud into a tape recorder. A video tape can have closed captions added. A textbook can be scanned into a computer, proof read, and formatted as a MS Word document. These three methods all change the format of the information, but they do not change the information itself.

The Alternate Formats page provides more information on some of the formats we can create here at Cuesta College.

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  1. A DSPS Specialist or Counselor verifies the disability, determines the need, and authorizes the appropriate type of alternate media on the SEC. This must be done each year.
  2. Alternate media services are requested at the DSPS Support Services Reception Desk, by filling out a paper form, or via the online form. If you submit your request electronically, you will be required to come into the office and sign a printout of the request.
  3. Students must sign the Alternate Media Request form, agreeing not to copy or reproduce any alternate media provided by DSPS, nor to allow anyone else to do so. Student copyright violations, including the improper distribution of electronic text, may result in suspension of DSPS Services.
  4. Students are required to provide proof that their textbook has been purchased by or for them.
  5. Students may be required to provide their textbook for conversion to an alternate format. The binding may be removed from the book to allow the book to be scanned. If this is necessary, the book will be rebound with a comb binding. This takes from 2 to 4 days.
  6. Students should submit requests as soon as they register for classes. Requests made after the start of classes will be honored; however, there may be a delay of 1 to 2 weeks.
  7. Students may be required to provide a course syllabus.
  8. Preference will be given to the requested format; however, the recommendation of DSPS professionals will be used in determining the specific format for each request.
  9. The Alternate Media Facilitator (AMF) will inform the student of the projected timeline and of the alternate media format that to be created.
  10. Students may inform their instructors of their need to receive class handouts in alternate formats at the same time their classmates receive the handouts in print format, and ask the instructors to work with the Alternate Media Facilitator. 
  11. Students should notify the DSPS Support Services Reception Desk if they drop or withdraw from a course.

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Alternate Media Request Form

The Alternate Media Request Form is available from, and should be returned to, the DSPS Support Services Reception Desk.

Download the Request for Alternate Media Form Request for Alternate Media Form, PDF file  Request for Alternate Media Form, MS Word file

Use the Online Request for Alternate Media Form. Please fill out the form, print a copy for your records, and click the submit button. You will receive an e-mail confirmation that the form has been received.

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Alternate Media for Faculty

The Alternate Media Facilitator works closely with faculty members to insure that students with disabilities get course handouts, quizzes, and tests in alternate formats at the same time as their classmates.

For more information, please check out the Alternate Media Flyer.

If there is a student with a hearing disability in your course, the videotapes used in class need have closed captions. Please contact the Alternate Media Facilitator (ext. 2825) or fill out the online Closed Captioning Request Form.

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